PivotTable Field List: Use the pivot table field list to add, remove and move pivot fields to the worksheet layout. Copy custom styles to different Excel file. Pivot Table Format: Apply formatting scheme from PivotTable Styles gallery. Show Value headings at the left, with row labels Move fields to different locations in pivot table. Pivot Field Layout Changes: Add or remove fields in pivot table. Here are a few more articles on Pivot Table layout settings and tips, that you can find on my Contextures website. The layout details are described in detail on the Pivot Table Report Layout page on my Contextures site, along with the benefits and limitations of the different layouts In the video, you’ll see the 3 pivot table report layout options, and the different settings available in each layout. The video below shows the manual steps, and there are more details and layout tips on my Contextures site. You can manually change the layout, or use a macro, if you have lots of pivot tables to change. The Outline layout clearly shows that there is a filter applied in each row field. In the screen shot below, you can see a pivot table with Compact Layout compared to Outline Layout. column headings show the individual row field names.Usually, I use one of those two layouts, because both of them have the following features: In addition to the Compact Form, there are two other pivot table report layout options that you can use – Outline Form or Tabular Form. If you don’t have room for Slicers on your worksheet, another way to see all the filters is to change the pivot table layout. To fix the missing Cookies problem, just click the Clear Filter icon at the top right of the Category Slicer. With the Slicers on the worksheet, it’s easy to see that the Category field has a filter applied too, and Cookies are not showing. I adjusted the Slicers’ size and location, so I could see all the items in each Slicer. In the Insert Slicers window, add a check mark for each field that should get a Slicerįor this pivot table, I inserted Slicers for the two row fields – Customer and CategoryĪfter I clicked OK, the two Slicers appeared on the worksheet.In the Filters group, click the Slicer command.On the Excel Ribbon, go to the Insert tab.There’s no mention of a filter on the Category field.įor a quick way to troubleshoot, and see what filters are applied, you can add Pivot Table Slicers, for one or more of the pivot fields.The drop down menu showed there was a filter on the Customer field, and Mega Market was not showing.In my “Missing Cookies” example, I clicked on the heading cell, then clicked the Filter button. there is one filter icon at the top of the column, for all the row fields.the column heading says Row Labels – no row field names are shown.each field is slightly indented from the previous field.all the row fields are in a single column.When you create a new pivot table in Excel, it uses the Compact Layout, by default. Finally, you’ll see how to fix the filter problem by changing the pivot table layoutīecause of the default pivot table setup, it was difficult to see what was filtered, and that’s why my email friend hadn’t spotted the filter problem.Next, you’ll see a quick way to make the applied filters easier to see.First, I’ll show you why the applied filter wasn’t obvious.Pivot filter troubleshooting wasn’t included in my previous article, so I’ve put some steps below. I offered to take a quick look at her file, and soon found the problem – a pivot table filter was hiding some of the data. Why aren’t the cookies showing, along with the other food categories? I’ve made a generic example, to show the problem, in the screen shot below. The pivot table was still not showing all data from the source table – one item was missing! She had been through all the troubleshooting steps in my previous post, and none of those solutions fixed her pivot table problem. Last week, someone ran into a different kind of missing data in a pivot table. My previous post shows how to check for those problems, and fix them, so click here to see the troubleshooting details. Pivot items collapsed and accidentally hidden.Some rows or columns not included in pivot table source data.There are several reasons why a pivot table data might not show all data, and I covered the most common missing data problems in a previous post. How can you troubleshoot and fix the problem to show all data? Pivot tables are great for summarizing data, but do you ever notice that there are missing items in a pivot table? For example, you know there are customer records in the source data table, but one customer isn’t showing up in the pivot table.
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